Policies

NO-SHOW Policy

• CV-ROBO-2022 implements NO-SHOW policy. All accepted manuscripts must be presented at the conference by an author/co-author(s). All non-presented manuscripts will be considered under “NO-SHOW” category. Once a manuscript is deemed no-show, it will not be sent to Springer for further possible publication or other public access forums.
• A non-author substitute presenter only in case of Indian participants will be allowed for a manuscript only under exceptional circumstances and must be pre-approved by the Conference Technical Program Chairs / General Chair(s). Requests for non-author substitute presenters must justify why none of the authors are able to attend and present and must certify that the substitute presenter (who needs to be identified by name and affiliation) will be able to satisfactorily present the work and respond to questions from CV-ROBO-2022 attendees. If the substitute presentation is not satisfactory in the assessment of the Session Chairs or Technical Program Chairs, the manuscript will be considered a no-show, irrespective of any prior pre-approval of the substitute presenter.
• No-show manuscript authors wishing to appeal the non-presentation notification must appeal by email to the CV-ROBO 2022 Technical Program Chairs (cvroboconf@gmail.com) no later than 10 days before the start of CV-ROBO-2022, providing evidence to convincingly demonstrate that their absence was as a result of forces beyond their will and control or that an erroneous decision was made. Decisions on appeals will be made by the Technical Program Chairs based on the supporting evidence provided. Failure to meet the appeals deadline will automatically result in rejection of the appeal.

Review Process: By submitting a paper to CV-ROBO, the authors agree to the review process and understand that papers are processed by the Turnitin System to match each manuscript to the best possible area chairs and reviewers.

Confidentiality: The review process of CV-ROBO is confidential. Reviewers are volunteers, not part of the Consilio Research Lab, and their efforts are greatly appreciated. The practice of keeping all information confidential during the review is part of the standard communication to all reviewers. Misuse of confidential information is a severe professional failure and appropriate measures will be taken when brought to the attention of the CV-ROBO organizers. It should be noted, however, that the organization of CV-ROBO is not and cannot be held responsible for the consequences when reviewers break confidentiality.

Conflict Responsibilities: It is the primary author's responsibility to ensure that all authors on their paper have registered their institutional conflicts into CMT3 (see details under Domain Conflicts below). If a paper is found to have an undeclared or incorrect institutional conflict, the paper may be summarily rejected. To avoid undeclared conflicts, the author list is considered to be final after the submission deadline and no changes are allowed for accepted papers.

Double blind review: CV-ROBO reviewing is double blind, in that authors do not know the names of the area chair/reviewers of their papers, and the area chairs/reviewers cannot, beyond reasonable doubt, infer the names of the authors from the submission and the additional material. Avoid providing information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers). Avoid providing links to websites that identify the authors. Violation of any of these guidelines may lead to rejection without review. If you need to cite a different paper of yours that is being submitted concurrently to CV-ROBO, the authors should (1) cite these papers; (2) argue in the body of your paper why your CV-ROBO paper is non-trivially different from these concurrent submissions; and (3) include anonymized versions of those papers in the supplemental material.

Plagiarism: Plagiarism consists of appropriating the words or results of another, without credit. CV-ROBO 2022's policy on plagiarism is to refer suspected cases to the Springer Plagiarism Policy, which has an established mechanism for dealing with plagiarism and wide powers of excluding offending authors from future conferences and from Springer journals. You can find information on their procedures, and their definitions of five levels of plagiarism at this webpage. We will be actively checking for plagiarism. Furthermore, the paper matching system is quite accurate. As a result, it regularly happens that a paper containing plagiarized material goes to a reviewer from whom material was plagiarized; experience shows that such reviewers pursue plagiarism cases enthusiastically.

• CV-ROBO 2022 strictly implements plagiarism and self plagiarism policy. Plagiarism found at any stage of manuscript publication will be taken as a serious concern.
• Plagiarism and Excessive Re-use of Author's Earlier Material: The contents of the manuscripts should be original and must not be submitted simultaneously for consideration towards publication in another conference or journal. All submitted submissions will be checked by the iThenticate tool for plagiarism and self-plagiarism. Authors are also advised to use iThenticate or Turnitin to check the plagiarism in their manuscript.
• Similarity Index Explanation: The similarity score represents the "cumulative" sum of similarity scores with all documents in the CrossCheck database.
• Authors are advised to keep their similarity score well below <=20.
  Note: All the manuscripts having the Similarity Score well below 20 will ONLY be considered for REVIEW. Otherwise, the manuscript will be REJECTED SUMMARILY without any REVIEW and no notification will be sent to author regarding this.

Dual/Double Submissions: The goals of CV-ROBO are to publish exciting new work for the first time and to avoid duplicating the effort of reviewers.

• By submitting a manuscript to CV-ROBO, authors acknowledge that it has not been previously published or accepted for publication in substantially similar form in any peer-reviewed venue including journal, conference or workshop, or archival forum. Furthermore, no publication substantially similar in content has been or will be submitted to this or another conference, workshop, or journal during the review period. Violation of any of these conditions will lead to rejection and will be reported to the other venue to which the submission was sent.
• A publication, for the purposes of this policy, is defined to be a written work that was submitted for review by peers for either acceptance or rejection, and, after review, was accepted. In particular, this definition of publication does not depend upon whether such an accepted written work appears in a formal proceedings or whether the organizers declare that such work “counts as a publication”.
• The above definition does not consider an arXiv.org paper as a publication because it cannot be rejected. It also excludes university technical reports which are typically not peer reviewed. However, this definition of publication does include peer-reviewed workshop papers, even if they do not appear in a proceedings. Given this definition, any submission to CV-ROBO should not have substantial overlap with prior publications or other concurrent submissions.
• A submission with substantial overlap is one that shares 20 percent or more material with previous or concurrently submitted publications. Authors are encouraged to contact the Program Chairs ( cvroboconf [at] gmail [dot] com) about clarifications on borderline cases.
• Note that a technical report (departmental, arXiv.org, etc.) version of the submission that is put up without any form of direct peer-review is NOT considered prior art and should NOT be cited in the submission.

Attendance responsibilities: The authors agree that if the paper is accepted, at least one of the authors will register for the conference and present the paper there.

Withdrawal Policy

• Withdrawal of manuscript can be done at any time before its acceptance.
• Once the manuscript is accepted and acceptance mail has been sent to the authors then it can’t be withdrawn and the same will be published in local conference proceedings.
• Authors willing to withdraw accepted manuscript need to discuss with conference chair.
• Paid registration fee cannot be refunded in case of no-show.

Publicity, social media: Papers submitted to CV-ROBO must not be discussed with the press until they have been officially accepted for publication. Work explicitly identified as a CV-ROBO submission also may not be advertised on social media.

Please see the FAQ for more details. Violations may result in the paper being rejected or removed from the conference and proceedings.